Once it is running · 3 minute read
What the dashboard numbers actually mean
What the four tiles at the top are counting, which ones to worry about, and which ones not to.
The first page after you sign in has four tiles across the top. Each answers one question — but until you know which question, they are only numbers.
Today's sales
What has been billed today. Cash and credit both count towards it. This is the most misread figure in the product: it is not how much money came into the drawer. If somebody walks out with 5,000 taka of goods on the khata, this tile goes up by 5,000 and not a paisa has arrived.
For what actually reached the drawer, go to the day close screen.
Underneath it, in small type, is the number of bills. Read the two together and you get the average bill — which is what tells you whether it was a day when fewer people came in, or a day when the same people bought less.
Gross profit today
Selling price minus cost price. This tile is only truthful if your products have cost prices on them. Where the cost is blank the system treats it as zero, so the entire sale looks like profit. If the number seems implausibly good, that is the first thing to check.
And note it is gross profit: rent, electricity and wages are not in it. What is left after those is the real profit, and that lives in the monthly report.
Customer dues
The total owed to you right now, across everybody. It is not a figure for today — it is everything that has piled up.
Do not panic at the size of it. What matters is whether it is rising or falling, and how much of it is old. Tapping the tile takes you to the due ledger, where the ageing is.
Low stock
How many products have dropped below their own reorder level. You set that level — and if you never do, this tile will never show anything, and you will hear about an empty shelf from a customer instead.
A simple starting rule: for anything that takes three days to arrive, set the level at three days of sales.
Which to check daily
Really only two: low stock and dues. Both are things that pile up if you do not look, and both are hard to fix once they have. Watching sales and profit every day tends to produce more mood than action — once a week is plenty.
This screen works the same way in every application, so this guide is written once for all of them.
Try it before you do it for real
Open a demo workspace already carrying months of trading and follow the steps there. Nothing you do in it touches your own shop.
Open the demo